This is for page authors who are authorized to enter and edit events.

Clicking on the Manage Event button allows selected users to add/edit or delete events some/all site calendars.

Background:

• Events fall into two categories, Headlines and Timed Events.  Both may have attached detailed descriptions of the events.
• Events occur on a specified day, have a specified start and stop time, and are assigned to a specific calendar.
• Headlines occur on a specific day, but the start time is used only to control the order in which they will be displayed.  Enter '0:00 am'  if you do not want to control the order of headlines.

Search for Event Right Side

• Events can be searched for by words in their Short Description, Date and or Calendar.  Use an '*' for a wild card.  For example to search all events in June of 2009 enter '6/*/2009' in the date field. Note: if you leave the date field blank, the current month in the current year will be used.  This prevents all the events in the system from being displayed.
• Results of the search are displayed below. Click on either the Icon or Date time of the search to select a search and have it displayed on the left side of the form.
• If neither a search term nor a date is specified then the current month will be searched.

Add/Edit Events Left Side

• The event ID is a system generated unique number and is used to refer to a specific event.
• The Org. drop down list is used to select in which Calendar an event belongs. 
• The date is entered in standard US format (i.e,. mm/dd/yyyy).  The system will try to determine if the date is in fact valid before storing the event (e.g., 30th of February won't be accepted).
• The start time and stop time are entered in hh:mm am|pm notation. Noon is 12:00 pm
  Note: while times are not displayed with a headline, their display is in order of their 'start times'. 
  
  • The stop time of an event is optional.
  • Headlines need to have a start time 0:00 am is fine.  You can enter different start times for headlines to control the order in which they will appear.
• Event type can specify
  • Headline: events w/o time that are displayed before all other events on the Day Detail Page and using the \|.Headline:d.| tag, where d is either D (for daily), W (for weekly) or M (for monthly) and specifies the range of Headlines which will be displayed.  The Daily and Weekly type tags always are tied to the current date.  The Monthly range is the current month.  Note: if one or more Single Calendars are displayed on the same page, moving any of the  calendars forward or backwards will also move the month whose headlines will be displayed.   If ':#' is added after the :d then only those headlines corresponding to calendar whose # is specified will be displayed.  If not specified then the headlines for all the events will be displayed
  • Important: events which will be displayed both on the individual Division calendar and on the composite calendar.  In addition the \|.Important:d.\| tag will display both the Headlines and the Important events.   Again, adding ':#' after :d will cause only the headlines and important for the appropriate calendar to be displayed.  For example, if there are three calendars: 1, 3, 4  then \|.Important:d.\| will display Headlines and Important events found on any of the calendars.  but \|.Important:d:4.\| will display only headlines and important events found on calendar number 4.   Important events display just like normal events on the individual calendar's Month at a Glance and Day Detail views.
  • Normal: events which will be displayed only on the individual Division's calendars.
• The Schedule specifies what kind of day.  By default the system supports Holiday, Special Day and normal day.  The system generates specific styles on the calendars if any event on a given day is either a Holiday or Special Day.  This allows the use of background images, etc. to highlight specific kinds of days.
• The Short Description is displayed as the Headline or after the date and time information on the calendar listing.
• The optional long description is displayed as as pop up and is build using the standard editor.  As of this writing the images inserted into a long description must be specified using full URL.

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This background is for site administrators and page designers.

Overview: {opt.} If calendars are turned on for a site then the administrator can create one or more Calendars by clicking on calendar function.  Once a calendar is create, users can be given permission to create events and headlines for that calendar and the calendar related tags will become active.

Configuration: each calendar, as well as the joint is expected to have a page dedicated to its display.  On that page the Day Details will be displayed as well either a single or tripple calendar.

• On each calendar two tags are normally used \|.SingleCal:D.\| (or \|.ThreeCal:D.\| or \|.ThreeCalF:D.|) tag followed by the \|.DayDetails:D.\| tag.  The optional :D is used to specify which calendar will be displayed.  Initially the current month will be the focus month but arrows (« and ») allow the focus to more one month earlier or later.  \|.ThreeCalF:D.| displays the focus month followed by the next two months. \|.ThreeCal:D.\| displays three calendars with the current month in the middle.
• Once the pages are created (and if needed, published) then the Page IDs (PID) need to be added to the configuration.  The consolidated calendar's PID is set using the Configure function.  The calendar specific PIDs are set in each Calendar and replace the Dummy number which was entered when the page was displayed.
  Warning: if you click on a date with an event and the home page is displayed you have not properly assigned the PID for that calendar so the system goes to its default page, the home page.

Page designers control most of the appearance using styles.  In most instances the page designer need only insert the required tags.  However, it a specific date needs to be force the allowing variables should be passed:

• day, month, year (defaults to current date, except for the three calendar listing which will display entire month).
• div {division} defaults to all divisions if not specified.

Styles:
All of this is managed by styles.  The calendars use similar formats. "prefixTAGextension" where the extension is optional and is set by the event drop down (e.g., half days). Prefix is determined by the type of calendar month being displayed: CalLeft, CalCenter, CalRight {for the three calendars), and SC {for the single calendar}.  In the following list of styles pre should be replaced by one of these four. Similarly xwill exist.  Note the month displays  are in the format (unlike some systems, this means that number of rows in this table may vary, but there will never be any blank rows).  Note: for \|.ThreeCalF:D.| CalCenter is used for the leftmost calendar followed by CalLeft and CalRight.  This allows the focus month to be styled to stand out.

« Month Year »
S	M	T	W	T	F	S
	1	2	3	4	5	6
7	8	9	10	11	12	13
14	15	16	17	18	19	20
21	22	23	24	25	26	27
28	29	30	31

 

SyleName	Function
class=preTitle	in TR tag where month and year are displayed Red background in the sample
class=preDays	in TR tag for list of letters which indicate days of week.
class=SCArrow	in DIV tag around the « and » links which appear on the single calendar only. see below for three calendar equivalent
class=preDayCol	in TD tag for the column which contains Today's Date
class=prenumRow	in TR tag for the row which contains Today's Date
class=prenum	in TR tag for the rows whihc do NOT contain Today's Date
class=preToday	in TD tag for the current day.
class=preNumCol	in TD tag for days in the same column as Today's Date
Below applies to ThreeCal only
class=CalLeftArrow	in TD tag in the separate column where the « is (in three calendar display the arrows are outside the Left and Right months.
class=CalRightArrow	as above but for the » in the column to the right of the rightmost calendar.
class=CalLeft, CalRight, CalCenter	in TD tags around the respective tables containing the Left, Right and Center calendars.
class=Cspacer3	in TD tags between Left and Center, and Center and Right columns Used to adjust the gap between them
class=CalDetails	in DIV tag surrounding table which will have the Details about a single day below the thee wide calendar.
class=CalDetailTitle	in TR tag for row which displays the Date String.
class=CalDetailHeadlines	in TR tag which contain the Unordered list of headlines for the day
class=CalDetaiEntry	in TR tag which contains the entry in 2 colmns (start - stop, and Title)
class=CalDetailTime	in TD tag which contains the entry's start-stop information
class=CalDetailRef	in TD tag which contains the entry's Title. (may be a link if there is a Long Description
Below applies to Headlines:D and Important:D tags ( where D can be Day, Week or Month )
class=Headlines	in DIV tag surrounding table where headlines will be displayed
class=HeadlinesTitle	in DIV tag surrounding the title line, which is present only if the a division is passed to the page. Title matches the Division's title in the table.
class=HeadlinesList	in DIV tag surrounding the unorder list which contains the list of headlines.

Month At A Glance Calendar

Style sheet	/assets/calPrint.css this is hard coded since there is no template for this page.
id=header	used in div tag which surrounds the title elements of the page.
id=arrow	used in span tag which surrounds the « and » links used to go to the prior and next months respectively.
id=cal_home	used in span tag around the link to the site's home page. (i.e, around the word 'Home').
id=printCal	used in div tags which surround the entire calendar body.
id=calTitle	used in tr tag for the row  of day names (e.g, Sunday, Monday ... Saturday).
id=printCalBody	used in tr tag for each of the rows making up the days of the month
class=print_Z	used in td tag for "Special" day.
class=print_s	used in td tag for "Holiday" day.
class=printToday	used in tag for today's date.  (Note: _Z and _s variants are used for today when its Special or Holiday respectively)

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